Hours and Location
Booth hours are from 10:00 am to 3:30 pm. Representatives may arrive after 8:00 am on the day of the event to set up. Location: Manulife Sportsplex at RIM Park; 2001 University Ave. E., Waterloo, Ontario.
Our twitter hashtag is #P4Efair. While we encourage you to promote your participation, we ask that you mention that admission to the event is restricted to students and alumni of the four partner schools.
A full breakfast is available between 8:30 am and 10:30 am and a buffet lunch is available between 12:00 pm and 2:00 pm. Meals will be served in the Employer Lounge. Bringing your own reusable water bottle will help us reduce waste at the event.
Employer shipments may arrive up to two days prior to the Fair but items may not remain in the facility beyond 4:30 pm on the day of the Fair. For further details regarding shipping materials, please refer to our Shipping and Handling Procedures.
Parking is free, no permit is required. There will be staff available in the morning to assist you with unloading materials, please follow signs to the loading dock. Additional overflow lots are available should the main lot be full; a shuttle bus will run on a continuous loop from 10 am to 4 pm.
Please bring a sufficient supply of recruitment material as no printing or photocopying facilities are available on site.
Each representative will be provided with a wristband to allow access to the employer lounge and reentry to the fair. Exhibitor identification badges are available if needed. Badges are not personalized but will accommodate business card insertion.
Wi-Fi We will provide a Wi-Fi password at the event for use in the exhibit hall, public Wi-Fi will be available in other areas of the building. Please be aware that the Wi-Fi may not support all streaming activities, we cannot guarantee that a consistent signal will be available throughout the day. If you plan to show a video or presentation, we recommend bringing it in an alternate format as well.
Each booth will be equipped with one electrical outlet. If you require multiple outlets, please bring a power bar.
Exhibitors are responsible for providing their own extension cords.
Any electrical equipment you are using must be in compliance with the Ontario Electrical Safety Code and may be inspected on site.
Participating organizations are responsible for supplying their own equipment. Audio-visual equipment, booth accessories, and exhibit systems may be rented by contacting Hahn Rentals at 519.746.8955 or 1.800.563.4246. A list of services is available at www.hahnrentals.com. Hahn Rentals will invoice organizations directly for any additional rentals.
Booths and Displays
Your booth includes: 10’ x 10’ draped booth area; 6’ skirted table with two chairs; Wi-Fi; one electrical outlet; full breakfast, lunch and refreshments (max. four representatives); parking (no permit required).
Booth displays and equipment including all signs, banners, furniture, etc. may not extend into the aisles. All demonstrations must be contained within the booth.
Any side panel displays must not exceed 5 feet in height.
Any structures that exceed 12 feet, including signs, lighting, displays, balloons, etc. must be approved by Partnerships for Employment.
Partnerships for Employment reserves the right to restrict sounds from any source that may interfere with activities in neighbouring booths.
Exhibitors may not distribute any literature or promotional items for their organization or any other organization beyond their exhibit space.
Exhibitors may not sell or promote any products or services at the event.