CAREER FAIR 2018
Wednesday, September 26, 2018 10 am - 3:30 pm
Manulife Sportsplex at RIM Park, Waterloo, ON

Policies

All Employers Registration Policy (Revised November 2011)
Agency (Third-Party and Temp) Registration Policy (Revised June 2012)
Magazine & On-line Job Posting Services Registration Policy (Revised November 2011)
Professional Associations Registration Policy

Cancellation Fee Policy (Revised March 2014)
Severe Weather Policy (Revised March 2014)
Guidebook Submission Policy (Revised November 2011)
Booth Selection by Employer Registrants (Revised November 2011)


All Employers Registration Policy

* Revised November 2011 

The following policies will apply to employers who wish to register for either a Career Fair (September) or Job Fair (February) co-sponsored by Conestoga College, University of Guelph, University of Waterloo and Wilfrid Laurier University:

  • attendance at the Fairs is restricted to organizations representing the recruiting needs of the participating organization. Career Fair is focused on promoting full-time career opportunities. Job Fair is focused on all types of employment opportunities including full-time, contract, summer, part-time and co-op.  Organizations attending Job Fair must have opportunities available within six months of attending the Fair.
  • promotion of services and/or products for any other purpose is not permitted.
  • registration for a Fair will be accepted on a first-come first-served basis effective the third Monday of June for Career Fair and the third Monday of November for Job Fair.
  • registrations will not be accepted verbally but must be submitted through the Partnerships for Employment website.
  • exhibitors will be restricted to a maximum of two booth spaces per Fair. A full registration fee for the second booth space is required.
  • organizations attending the Fair under the same corporate identity should select exhibit space beside each other at the Fair where possible. A maximum of two booths will be assigned to organizations exhibiting with the same corporate identity. These exhibitors may choose to remove the centre panel between booths but are not required to do so.
  • employers are required to pay one of the following registration fees prior to attendance at the Fair: the full registration fee, the fee for members of the Canadian Association of Career Educators and Employers (CACEE), or the fee for Registered Charitable Organizations.
  • an organization submitting a ’late’ payment will be required to submit payment with registration for the next Fair attended. An organization with an outstanding invoice will not be allowed to register for a future Fair until full payment is received for both the past and current events.

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Third-Party and Temp Agency Registration Policy

*Revised June 2012

The following policies will apply to third-party recruiters and temp agencies who wish to register for either a Career Fair (September) or Job Fair (February) co-sponsored by Conestoga College, Laurier, University of Guelph and University of Waterloo.

Third-party recruiters may attend the Fair under their own corporate identity only if they are recruiting for their own organization. No other client opportunities may be advertised at the Fair. However, a third-party organization may also attend the Fair representing one client (multiple not permitted). In this instance, the registration, booth and guidebook submission must represent the client name, not the recruiting agency's name.

No agency acting as an employer with temporary employment opportunities will be eligible to participate in Career Fair. At Job Fair, participation will be limited to five temp agencies, on a first-come, first-served basis.

Fair registration will only be confirmed upon receipt of payment.

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Magazine & On-line Job Posting Services Registration Policy

*Revised November 2011

Attendance at Career/Job Fairs as an exhibitor is restricted to organizations representing the recruiting needs of the specific participating organization. No magazines or job posting services are eligible to participate for promotional purposes.

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Professional Associations Registration Policy

Professional Associations representing career areas/designations may attend Career Fair. To attend Job Fair, these associations must have positions available within their organization.

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Cancellation Fee Policy

* Revised March 2014

The following policies will apply to employers who register for either a Career Fair or Job Fair co-sponsored by Conestoga College, University of Guelph, University of Waterloo and Wilfrid Laurier University:

  1. Employers who register for the Fair but do not show the day of the Fair, or who cancel less than 24 hours before the start of the fair, will be required to pay the full cost of registration for the Fair. This policy applies whether or not payment was submitted with the registration form. No registration will be accepted for a future Fair until payment for the unattended Fair is submitted.
  2. Employers who register for the Fair, who appear in the printed version of the Guidebook, and who cancel at least five working days in advance of the Fair will be required to pay $300 in registration fees only. If a cancellation is received less than five working days, but more than 24 hours prior to the event, the cancellation fee will be $500. No registration will be accepted for a future Fair until payment for the unattended Fair is submitted.
  3. Employers who register for the Fair, who do not appear in the printed version of the Guidebook, and who cancel at least five working days in advance of the Fair will be required to pay $100 in registration fees only. If a cancellation is received less than five working days, but more than 24 hours prior to the event, the cancellation fee will be $300. No registration will be accepted for a future Fair until payment for the unattended Fair is submitted.
  4. Employers who register for the Fair and cancel prior to any registration confirmation process has been initiated by the organizers will incur no costs.

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Severe Weather Policy

*Revised March 2014

Since the introduction of the University/College Career and Job Fairs in 1994, only one Fair has ever been cancelled due to severe weather. However, the Career and Job Fair Steering Committee reserves the right to cancel a Fair based on severe weather conditions which result in the closure of two or more of the partner institutions' main campuses (Conestoga College, University of Guelph, University of Waterloo and/or Wilfrid Laurier University).

In the case of event cancellation by the Steering Committee, participating organizations who have submitted a payment of registration at the time of cancellation will be offered, in lieu of and at no additional cost, participation at one of the two subsequent Fairs pending registration eligibility (see All Employers Registration Policy). No registration fee refunds will be issued.

Neither a refund nor a compensatory registration at an upcoming Fair will be issued if the Fair is in operation and an exhibitor is unable to attend due to severe weather in his/her geographical region.

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Guidebook Submission Policy

*Revised November 2012

The following policies will apply to employers who register for either a Career Fair or Job Fair co-sponsored by Conestoga College, the University of Guelph, the University of Waterloo and Wilfrid Laurier University:

  1. Employers are entitled to one guidebook submission included in the registration fee, ensuring that the style and length are similar to the template provided with each registration package.

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Booth Selection by Employer Registrants Policy

*Revised November 2011

Organizations requesting two booths (maximum) at the time of registration should select booths which are adjacent to each other on the floor plan where possible. In the case of multiple divisions within the same organization who register independently, booths may be located in separate areas on the floor plan but it is recommended that they be adjacent where possible to create maximum exposure with attendees. In the case of multiple division registration, only two booths in total are permitted per organization.





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