Cost & Essential Information – Partners 4 Employment

Costs & Essential Information

Fall Job Fair 2026

Wednesday, September 23, 2026

Time: 9:30 a.m. – 3:30 p.m.
Where: Manulife Sportsplex at RIM Park, Waterloo

Our Fall Job Fair is focused on full-time career opportunities and is promoted heavily to final-year students and recent alumni.
Students who are not in their graduating year also attend to learn about organizations, future opportunities, and co-op roles.
Our past in-person fairs have had between 2,500 and 4,000 students and alumni in attendance.
Students and alumni from the following programs do not attend P4E events in significant numbers: teaching, nursing, veterinary, optometry, and trades programs. Please reach out to our partner schools to learn more about connecting with these candidates.

Booth Options

Save $100 – Early Bird Pricing available until June 22, 2026!

Standard Booth – $1,095 + HST

10′ x 10′ draped booth area
6′ skirted table with two chairs
One electrical outlet
Up to 4 representatives
Promotion of your organization and the roles you are hiring for
Morning refreshments and lunch for up to 4 representatives
Parking

Premium Booth – $1,350 + HST

In addition to standard booth features:

Prominent booth location in high traffic area

Premier Booth – $2,600 + HST

In addition to standard booth features:

Double booth (10′ by 20′)
Location ensures all attendees will pass your booth
Up to 8 representatives

Charitable Organization Booth – $645 + HST (Limited Availability)

A limited number of standard booths are available for organizations with a charitable registration number. Please contact us at partners@wlu.ca to learn more.

Please Note:

Exhibitor booths will be assigned by booth type and date of registration; booth locations cannot be moved.
Wi-Fi will be available.
All display materials and recruitment activities must be within your booth, not in aisles.
You may not have more than 4 representatives in standard or premium booths due to their size.
Please bring a sufficient supply of recruitment material as no printing facilities are available on site.
Side panel displays must not exceed 5 feet in height. Any structures that exceed 12 feet, including signs, lighting, displays, balloons, etc. must be approved by Partnerships for Employment.
Partnerships for Employment reserves the right to restrict activities that may interfere with activities in neighbouring booths (sound, lighting, scent etc.).
Exhibitors may not distribute any literature or promotional items for their organization or any other organization beyond their exhibit space.
Exhibitors may not sell or promote any products or services at the event.

Sponsorships

Add a sponsorship during registration checkout to increase your organization’s visibility at the fair.

Wi-Fi Sponsorship – TBD

Keep the fair connected and your brand in the spotlight! As a Wi-Fi Sponsor, your logo and company name will appear on signage and QR code access points throughout the venue. You’ll also receive a dedicated high-top table for extra presence near high-traffic areas and a thank-you feature on P4E’s LinkedIn channel, showcasing your support to our employer and career professional network.

Includes:

Branded signage and QR code visibility across the fair
High-top table for on-site engagement
LinkedIn recognition post from P4E

Perfect for companies that want to be seen as innovative, tech-forward, and connected!

Water Station Sponsorship

As a Water Station Sponsor, your company will be front and centre at one of the busiest touchpoints of the fair. We will feature your logo on the water station signage, visible to thousands of attendees as they refill their water bottles. Increase your reach by offering a small branded giveaway at the water station.

Your support will also be highlighted with a thank-you post on P4E’s LinkedIn, showcasing your involvement to our regional employer community.

Includes:

Branded signage at the water station
Option to include a giveaway at the water station (e.g., keychain, tote)
LinkedIn recognition post from P4E

A great opportunity for brands who want to be seen, remembered, and appreciated!

Cancellation Policy

We are unable to “roll over” registrations to future events.

Registrations cancelled in writing before September 4, 2026 will be refunded less a $100 administrative fee.
Registrations cancelled in writing after September 4, 2026, but before September 11, 2026 will be refunded 50% of the registration fee.
Cancellations received after September 11, 2026 will receive no refund.
Employers who fail to attend the event will receive no refund.