Information for Registered Employers

Location and Parking

The event is being held at the Manulife Sportsplex at RIM Park, 2001 University Avenue East, Waterloo. Parking is free and no permit is required. Overflow lots are available a five-to-ten-minute walk from the event; a shuttle will run on a continuous loop from the overflow lots from 10 a.m. to 4:00 p.m. If you have items to unload follow signs to the loading dock, staff will be available to assist you.

Booth Set-Up & Hours

Booth hours are from 10:00 a.m. to 3:30 p.m., representatives may arrive anytime after 8:00 a.m. for set-up.

Identification

Each representative (up to 4 representatives for standard and premium booths) will be provided with a wristband to allow access to the employer lounge and re-entry to the fair. Exhibitor identification badges are available if needed. Badges are not personalized but will accommodate business card insertion.

Refreshments & Lunch

Refreshments will be available from 8-10a.m. and lunch will be served from 12 noon- 2p.m.

Electrical Supply

Each booth has one electrical outlet that will be located to one side or the back of the booth; we do not supply extension cords or power bars. Any electrical equipment use must be in compliance with the Ontario Electrical Safety Code and is subject to inspection on site.

Audio-Visual Equipment

Participating organizations are responsible for supplying their own equipment. Audio-visual equipment, booth accessories, display materials, and exhibit systems may be rented by contacting Hahn Rentals, www.hahnrentals.com. Hahn Rentals will invoice organizations directly for any additional rentals.

Wi-Fi

While Wi-Fi will be available, we cannot guarantee that a consistent signal will be available throughout the day.

Accommodation Options

Partnerships For Employment neither endorses a particular establishment nor negotiates accommodation rates. Due to conferences and other large events in this region, it is advisable to book your rooms early for the most suitable accommodations.

Our Students & Alumni

We encourage candidates to research employers before they attend and provide preparation support including workshops and resumé reviews. Buses are provided from partner school main campuses.

All four partner schools can post jobs for you, it’s a great way to increase your exposure on campus and generate interest in your organization.
Students and alumni may have questions about your active postings, your organization and work culture, or other roles at your organization.

Shipping Procedures

Employers may ship materials to arrive at RIM Park Waterloo no earlier than Monday, September 22, 2025. No shipments should be directed to the sponsoring institutions..

Please direct shipments to:

University/College Job Fair
RIM Park Waterloo
2001 University Ave E
Waterloo, ON Canada N2K 4K4
519.884.5363

All items must clearly indicate your organization’s name and specify University/College Job Fair.
We are unable to confirm that your shipment has arrived, please connect directly with your courier company.
The items will be stored in a secure storage area prior to the event and not at the exhibit space. Upon arrival, please pick up your shipped materials from this area.
At the end of Fair day, it is the exhibitor’s responsibility to arrange for courier pick-up prior to 4:30 PM and to remain on-site until the courier arrives. Return shipments must be clearly marked with the shipping address and a completed waybill for each item being shipped by courier; each waybill requires an account number. Please note that failure to provide an account number will result in your materials not being shipped.
Neither the venue nor Partnerships for Employment will assume responsibility for shipment or costs associated when an account number is not provided.

Cancellation Policy

We are unable to “roll over” registrations to future events.

Registrations cancelled in writing before September 8, 2025 will be refunded less a $100 administrative fee.
Registrations cancelled in writing after September 8, 2025, but before September 15, 2025 will be refunded 50% of the registration fee.
Cancellations received after September 15, 2025 will receive no refund.
Employers who fail to attend the event will receive no refund.

View all our policies at www.partners4employment.ca/policies.