Information for Registered Employers

Location and Parking

The event is being held at Bingemans Conference Centre at 425 Bingemans Centre Drive, Kitchener, ON N2B 3X7. Parking is free and no permit is required. If you have items to unload, follow signs to the loading dock. Staff will be available to assist you.

Booth Set-up & Hours

The event is from 10 a.m. to 3 p.m. Employers are welcome to set up their booth between 8 a.m. and 10 a.m.

Identification

Each representative (up to 4 representatives for standard and premium booths) will be provided with a wristband to allow access to the employer lounge and re-entry to the fair. Exhibitor identification badges are available if needed. Badges are not personalized but will accommodate business card insertion.

Refreshments & Lunch

Refreshments will be available from 8-10 a.m. and lunch will be served from 12 noon- 2 p.m..

Electrical Supply

Each booth has one electrical outlet that will be located to one side or the back of the booth; we do not supply extension cords or power bars. Any electrical equipment use must be in compliance with the Ontario Electrical Safety Code and is subject to inspection on site.

Audio-Visual Equipment

Participating organizations are responsible for supplying their own equipment. Audio-visual equipment, booth accessories, display materials, and exhibit systems may be rented by contacting Hahn Rentals, www.hahnrentals.com. Hahn Rentals will invoice organizations directly for any additional rentals.

Wi-Fi

While Wi-Fi will be available, we cannot guarantee that a consistent signal will be available throughout the day.

Accommodation Options

Partnerships For Employment neither endorses a particular establishment nor negotiates accommodation rates. Due to conferences and other large events in this region, it is advisable to book your rooms early for the most suitable accommodations.

• Courtyard by Marriott, Waterloo St. Jacobs
• Delta Hotel Waterloo
• Hampton Inn & Suites Waterloo St. Jacobs
• Holiday Inn Express & Suites, Waterloo St. Jacobs
• Homewood Suites by Hilton, Waterloo St. Jacobs
• Staybridge Suites Waterloo St. Jacobs

Our students and alumni

We encourage candidates to research employers before they attend and provide preparation support including workshops and resumé reviews. Buses are provided from partner school main campuses.

• All four partner schools can post jobs for you, it's a great way to increase your exposure on campus and generate interest in your organization.
• Students and alumni may have questions about your active postings, your organization and work culture, or other roles at your organization.

Shipping Procedures

Employers may ship materials to arrive at Bingemans Conference Centre no earlier than Monday, January 27, 2025.
No shipments should be shipped to the sponsoring institutions.

Please direct shipments to:

Bingemans Conference Centre
425 Bingemans Centre Drive
Kitchener ON  N2B 3X7

• All items must clearly indicate your organization's name and specify University/College Job Fair.
• We are unable to confirm that your shipment has arrived, please connect directly with your courier company.
• The items will be stored in a secure storage area prior to the event and not at the exhibit space. Upon arrival, please pick up your shipped materials from this area.
• At the end of Fair day, it is the exhibitor's responsibility to arrange for courier pick-up prior to 4:30 PM and to remain on-site until the courier arrives. Return shipments must be clearly marked with the shipping address and a completed waybill for each item being shipped by courier; each waybill requires an account number. Please note that failure to provide an account number will result in your materials not being shipped.
• Neither the venue nor Partnerships for Employment will assume responsibility for shipment or costs associated when an account number is not provided.

Cancellation Policy

We are unable to "roll over" registrations to future events.

• Registrations cancelled in writing before January 7, 2025 will be refunded less a $100 administrative fee.
• Registrations cancelled in writing after January 7, 2025, but before January 17, 2025 will be refunded 50% of the registration fee.
• Cancellations received after January 17, 2025 will receive no refund.
• Employers who fail to attend the event will receive no refund.

View all our policies at www.partners4employment.ca/home/employer/policies.htm.